Citizen’s Charter
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Processing of Application for College Entrance Test
Application for College Entrance Test is offered to high school graduates and transferees interested for college admission at NPC. It involves the receiving, reviewing, and evaluating of the submitted documentary requirements.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Navoteños CHECKLIST OF REQUIREMENTS WHERE TO SECURE For High school Graduates: Form 138/Senior High School card (1 original, 1 photocopy) Previous School (Senior High School) Good Moral Certificate (1 original, 1 photocopy) Previous School (Senior High School) Passport size photo with white background and name tag (2 pieces) Photo centers outside of school NSO/PSA authenticated birth certificate (1 original, 1 photocopy) National Statistic Office (NSO) or Philippine Statistics Authority (PSA) Voter’s ID/Guardian’s Voter’s ID (parents, brother, sister, uncle, aunt, grandparents) Government issued ID with address in Navotas (1 original, 1 photocopy) Comelec/National Government Agency Official Receipt (P150.00) for retakers only *to be issued upon payment NPC Accounting Office For Transferee: Certificate of Grades/Transcript of Records (1 original, 1 photocopy) Previous School (College/University) Good Moral Certificate (1 original, 1 photocopy) Previous School (College/University) Honorable Dismissal (1 original, 1 photocopy) Previous School (College/University) NSO/ PSA authenticated birth certificate (1 original, 1 photocopy) National Statistic Office (NSO) or Philippine Statistics Authority (PSA) Passport size photo with white background (2 pieces) Photo centers outside of school Voter’s ID/Guardian’s Voter’s ID (parents, brother, sister, uncle, aunt, grandparents) and Government issued ID with address in Navotas (1 original, 1 photocopy) PSA Official Receipt (P150.00) for retakers only *to be issued upon payment COMELEC/ National Government Agency CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE For first timer:
1. Submit the required documents to the Admission and Scholarship Office
1.1 Accomplish the Application Form for Entrance Test
1.2 Acknowledge receipt of the returned documents for completion, and sign in the logbook
1.3 Submit promissory letter/note1. Receive the required documents and check for completeness
1.1 If complete, evaluate the grades of the applicant if he/she is qualified to the chosen course
1.1.1 If qualified, issue Application Form for Entrance Test.
1.1.2 If not qualified, return and inform the applicant of the reason for disqualification
1.2 If incomplete, attach checklist of the lacking requirements, return the documents to the client for completion. Record the date and time of return, ask the client to acknowledge receipt of the document and sign in the logbook
1.3 In some cases ask clients to write promissory letter/note for lacking requirements and accept the documents presented.None
None
None
None
None
None
20 Minutes
Administrative Officer I or Clerk NPC
2. Sign-up in the list of examinees 2. Accept the documents. Check if the Application Form is completely accomplished. Advise the applicant to sign up in the List of Examinees. None
10 Minutes
Administrative Officer I or Clerk NPC
For retakers:
1. Accomplish the Application Form
* Make sure to secure Order of Payment that will be issued1. Issue application form
1.1 Attach the requirements submitted before the first time he/she took the examination
1.2 Issue Order of Payment and advise to pay at CashierNone
10 Minutes
Administrative Officer I or Clerk NPC
2. Pay to the Cashier based on the Order of Payment
* Make sure to secure Official Receipt that will be issued2. Accept payment based on the Order of Payment and issue Official Receipt. PHP 150.00 10 Minutes
Cashier III or Supply Officer I or Clerk NPC
3. Sign-up in the list of examinees 3.1 Receive the Schedule of Examination/ Application Stub 3. Accept the documents. Advise the applicant to sign-up in the List of Examinees 3.1 Give the schedule of examination, Application Stub and instructions/ reminders None
10 Minutes
Administrative Officer I or Clerk NPC
TOTAL: None (For first timer)
PHP 150.00 (For retakers)
30 Minutes
30 Minutes
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Pre-Registration Process for New Students and Transferee
Successful entrance examinees undergo the pre-registration process. It involves the review and evaluation of the completeness of documentary requirements for enrolment.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: New Students (Freshmen) and Transferees who passed the College Entrance test CHECKLIST OF REQUIREMENTS WHERE TO SECURE Application Form and Stub (1 original) NPC Admission and Scholarship Office Long Brown envelope Senior High School Card (1 original, 1 photocopy) Previous School(Senior High School) Good Moral Certificate (1 original, 1 photocopy) Previous School(Senior High School) Passport size photo with white background and name tag (1 piece) Photo centers outside of school Any of the following NSO authenticated birth certificate (1 original, 1 photocopy) PSA authenticated birth certificate (1 original, 1 photocopy) National Statistics Office (NSO) Philippine Statistics Authority (PSA) Transcript of Record (TOR) (1 original) Previous School(College/University) Honorable Dismissal (HD) (1 original) Previous School(College/University) Verification as Navoteño: Students Voter’s ID/Guardian’s Voter’s ID (parents, brother, sister, uncle, aunt, Grandparents (1 original, 1 photocopy) Comelec Government-issued I.D. with address in Navotas (1 original, 1 photocopy) National Government Agency (PhilHealth, LTO, Passport…) CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Go to Guidance Center and submit all the required documents.
1.1 Receive Pre-Registration Form
* Acknowledge receipt of the document for completion and sign in the logbook1. Receive all the required documents and check for completeness.
1.1 If complete, issue pre-registration form. Inform the client to proceed to the MIS Office for the encoding of Student’s Profile and advise the client to return on the scheduled date of enrollment.
1.2 If incomplete, attach checklist of the lacking requirement and return to the client for completion. Record the date and time of return, ask the client to acknowledge receipt, and sign in the logbookNone 20 Minutes Assistant Professor II or Asst. Guidance Counselor NPC
TOTAL:
None 20 Minutes -
Processing of Application for Enrollment of New (Freshmen) Students and Transferees
New and transferee students’ complete requirements are received and encoded with their schedules in the NPC database/system.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Successful Applicants CHECKLIST OF REQUIREMENTS WHERE TO SECURE For Freshmen: Form 138 (Senior High School Card) (1 original, 1 photocopy) Previous School (Senior High School) For Transferee: Transcript of Records (1 original, 1 photocopy) Previous School (College/University) Honorable Dismissal (1 original, 1 photocopy) Previous School (College/University) For Freshmen and Transferee Good moral certificate (1 original, 1 photocopy) Previous School (Senior High School/College/University) Community Tax Certificate (Cedula) - For students below 18 years old, Cedula of parents/guardian LGU Passport size photo with name tag and white background (2 pieces) Photo Centers outside of school 1x1 photo (1 piece) Photo Centers outside of school PSA/NSO authenticated Birth Certificate (1 original, 1 photocopy) PSA Free Higher Education (FHE) Claim Stub/ Waiver for Opt Out NPC Admission and Scholarship Office Pre-registration form NPC Admission and Scholarship Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Go to the Registrar’s Office and submit all the required documents.
1.1 Secure copy of requirement checklist.1. Receive the required documents and check for completeness
1.1 If the documents are complete, issue requirement checklist and advise the client to proceed to Guidance Counseling Center for the Class Schedule.
1.1.1 If the student chooses to opt out, advise the client to proceed to the Admission Office to secure waiver.
1.1.2 The Admission Officer instructs the client to process the notarization of the waiver.
1.2 If incomplete, attach checklist of the lacking requirements, instruct the client to submit a notarized undertaking stating when the document will be submitted.None 10 Minutes
Registrar II/Clerk/Clrek II NPC
2. Go to Guidance Counseling Center and present the requirement checklist and Cedula.
2.1 Select Class Schedule2. Evaluate the requirement checklist and Cedula presented by the client.
2.1 Assist the client in selecting class schedule.
2.2 Advise the client to proceed to the MIS Department for advising and encodingNone 10 Minutes Assistant Professor II OR Assistant Guidance Counselor
3. Proceed to the MIS Department and submit the class schedule to the Enrolling Officer for verification and encoding.
3.1 Present the Claim Stub, Waiver for Opt Out3. Accept and verify Class Schedule and subjects.
3.1 Encode class schedule and advise the students who opt out of Free Higher Education (FHE) to pay tuition fee to the Cashier.
3.2 Advice Navotas Polytechnic College Full Scholarship Grant applicants to proceed to the Admission and Scholarship Office for validationNone 25 Minutes Enrolling Officer NPC
Administrative Officer I NPC4. Pay tuition fee at the Cashier
* Make sure to secure Official Receipt that will be issued4. Accept payment and issue Official Receipt to students who opt out of Free Higher Education (FHE) Please refer to the list of School Fees 10 Minutes
Cashier III or Supply Officer I or Clerk NPC
5. Secure Library Card 5.1 Receive the Library Card 5. Evaluate the payment of the student. (students who opt out of FHE) 5.1 Prepare and issue student’s Library Card None 10 Minutes Librarian I or Clerk or Clerk NPC
6. Proceed to the Registrar’s Office 6.1 Receive the Registration Form 6. Evaluate student’s payment 6.1 Print and issue Registration Form and Class Cards None 25 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL:
Please refer to the list of School Fees 1 Hour, 30 Minutes SCHOOL FEES (NAVOTAS POLYTECHNIC COLLEGE)
(Based on existing City Ordinance)
PARTICULAR AMOUNT OF FEES TUITION FEE: For Navoteños: (per unit) For Non - Navoteños: (per unit) 50.00
100.00
National Service Training Program (NSTP) Fee For Navoteños For Non - Navoteños: 145.00
200.00
Registration Fee for Non-Navoteños 1,200.00 FOR NAVOTEÑOS AND NON – NAVOTEÑOS Miscellaneous Fee (Athletic, Medical, Library & Cultural)
ID Fee
Library Card Fee
Computer Laboratory Fee
Science Laboratory Fee
Typing Laboratory Fee
Publication Fee
Fee for issuance of Transcript of Record/Diploma
Authentication/Verification Fee
Certification Fee
Admission Fee
Penalty/Charge for late enrollment
Student Hand Book
Fines and Penalties(Service Income)
Internet Use (per hour)
LET Review Class
200.00
80.00
30.00
180.00
50.00
50.00
30.00
120.00
20.00
20.00
150.00
50.00
60.00
25.00
10.00
1,500.00
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Processing of Application for Enrollment of Regular Enrollees/Old Students
Regular enrollees or old students’ complete requirements are received and encoded with their schedules in the NPC database/system.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Regular Enrollees/Old Students CHECKLIST OF REQUIREMENTS WHERE TO SECURE Clearance NPC Guidance and Counseling Office ID NPC MIS Office Community Tax Certificates (Cedula) LGU Prospectus NPC Registrar’s Office Free Higher Education (FHE) Program Claim Stub NPC Admission and Scholarship Office Waiver for Opt Out (1 original, 1 photocopy) NPC Admission and Scholarship Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Claim Free Higher Education (FHE) Stub at the Lobby. 1. Ask client to receive the stub and sign on the logbook.
1.1 Issue request slip for temporary enrolment for students with INC/NRG grades.None 15 Minutes Admission Officer or Clerk NPC
2. Go to the Guidance Counseling Center and submit all the required documents.
2.1 Select Class Schedule2. Receive the required documents and check for completeness
2.1 Assist the client in selecting class schedule
2.2 Advise the client to proceed to the MIS Office for advising and encoding.None 15 Minutes Assistant Professor II or Assistant Guidance Conselor NPC
3. Proceed to the MIS Department and present the Class Schedule to the Enrolling Officer for encoding. Present the FHE Claim Stub, Waiver for Opt Out 3. Accept and verify the class schedule and subjects. Encode the class schedule and advise the following students to pay tuition fee to the Cashier: - with disapproved Free Higher Education (FHE) claim stub - who opt out of Free Higher Education (FHE)
3.1 Advise students with request slip for temporary enrollment that the process of their enrollment is only up to encoding until such time they comply with the grade requirement.
3.2 Advise Navotas Polytechnic College Full Scholarship Grant applicants to proceed to the Admission and Scholarship Office for validation
3.3 Advise Barangay and Board of Trustees scholars to submit documentary requirements and proceed to the Admission and Scholarship Office for validation.None 25 Minutes Enrolling Officer NPC
Administrative Officer I NPC
4. Pay tuition fee at the Cashier * Make sure to secure Official Receipt that will be issued 4. Accept payment and issue Official Receipt to students who opt out of Free Higher Education (FHE) and those with disapproved FHE claim stub. Please refer to the list of School Fees
10 Minutes Cashier III or Supply Officer I or Clerk NPC
5. Secure Library Card 5.1 Receive the Library Card 5. Evaluate the payment of the student. (with disapproved FHE claim stub/waiver for opt out)
5.1 Prepare and issue student’s Library CardNone 10 Minutes Librarian I or Clerk or Clerk NPC
6. Proceed to the Registrar’s Office 6.1 Receive the Registration Form 6. Evaluate student’s payment (with disapproved FHE claim stub/waiver for opt out) 6.1 Print and issue Registration Form None 20 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: Please refer to the list of School Fees 1 Hour, 35 Minutes SCHOOL FEES (NAVOTAS POLYTECHNIC COLLEGE)
(Based on existing City Ordinance)
PARTICULAR AMOUNT OF FEES TUITION FEE: For Navoteños: (per unit) For Non - Navoteños: (per unit) 50.00
100.00
National Service Training Program (NSTP) Fee For Navoteños For Non - Navoteños: 145.00
200.00
Registration Fee for Non-Navoteños 1,200.00 FOR NAVOTEÑOS AND NON – NAVOTEÑOS Miscellaneous Fee (Athletic, Medical, Library & Cultural)
ID Fee
Library Card Fee
Computer Laboratory Fee
Science Laboratory Fee
Typing Laboratory Fee
Publication Fee
Fee for issuance of Transcript of Record/Diploma
Authentication/Verification Fee
Certification Fee
Admission Fee
Penalty/Charge for late enrollment
Student Hand Book
Fines and Penalties(Service Income)
Internet Use (per hour)
LET Review Class
200.00
80.00
30.00
180.00
50.00
50.00
30.00
120.00
20.00
20.00
150.00
50.00
60.00
25.00
10.00
1,500.00
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Issuance of Certificate of Graduation
Certificate of Graduation is issued the NPC graduates for local and overseas employment.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Graduates of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Request Form for Student Records NPC Registrar’s Office School I.D. or any government issued I.D. NPC MIS Office/ Government Agency Official Receipt for payment of the requested document (PHP 20.00) *to be issued upon payment NPC Accounting Office Transcript of Records (TOR) / Diploma NPC Registrar’s Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents. * Make sure to secure the Accomplished Request Form that will be issued 1. Receive the required documents and check for completeness
1.1 Verify the requested document from the records on file.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 20 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee * Make sure to secure the Official Receipt that will be issued 2. Accept payment and issue Official Receipt PHP 20.00 10 Minutes Cashier III or Supply Officer I or Clerk NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Wait while the request is being processed3. Accept the documents and advise the client to wait while the request is being processed.
3.1 Process the requested documentNone 20 Minutes Registrar II or Clerk or Clerk II NPC
4. Receive the Certificate of Graduation 4. Release the Certificate of Graduation None 10 Minutes Registrar II or Clerk or Clerk II
TOTAL: PHP 20.00 1 Hour -
Issuance of Certification, Authentication and Verification (CAV) for CHED
Certified, authenticated and verified Transcript of Records (TOR) and/or Diploma are issued to NPC graduates and undergraduates for local and overseas employment. This document is submitted to the Commission on Higher Education (CHED) by the student.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Students of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Request Form for Student Records NPC Registrar’s Office School I.D. or any government issued I.D. NPC MIS Office/Government Agency Official Receipt for payment of the requested document (PHP 60.00) *to be issued upon payment NPC Accounting Office Transcript of Records (TOR) and Diploma for graduates (1 original) NPC Registrar’s Office Transcript of Records (TOR) for undergraduates (1 original) NPC Registrar’s Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents. * Make sure to secure the Accomplished Request Form that will be issued 1. Receive the required documents and check for completeness.
1.1 Verify the requested document from the records on file.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 20 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee * Make sure to secure the Official Receipt that will be issued 2. Accept payment and issue Official Receipt PHP 60.00 10 Minutes Registrar II or Clerk or Clerk II NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Wait while the request is being processed3. Accept documents and advise the client to wait while the request is being processed.
3.1 Process the requested documentsNone 30 Minutes Registrar II or Clerk or Clerk II NPC
4. Receive the CAV TOR and/or Diploma 4. Release the CAV TOR and/or Diploma None 10 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: PHP 60.00 1 Hour, 10 Minutes -
Issuance of Certificate of Good Moral Character
Certificate of Good Moral Character is issued to a student with no record of misconduct as verified by the Guidance Counselor.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Students of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Request Form for Student Records NPC Registrar’s Office School I.D. or any government issued I.D. NPC MIS Office/Government Agency Official Receipt for payment of the requested document (PHP 20.00) *to be issued upon payment NPC Accounting Office Registration Form NPC Registrar’s Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents.
* Make sure to secure the Accomplished Request Form that will be issued1. Receive the required documents and check for completeness
1.1 Verify from the Guidance Office if there is any misconduct committed by the student.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 30 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee
* Make sure to secure the Official Receipt that will be issued2. Accept payment and issue Official Receipt PHP 20.00 10 Minutes Cashier III or Supply Officer I or Clerk NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Wait while the request is being processed3. Accept documents and advise the client to wait while the request is being processed.
3.1 Process the requested documentsNone 20 Minutes Registrar II or Clerk or Clerk II NPC
4. Receive the Certificate of Good Moral Character 4. Release the Certificate of Good Moral Character None 10 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: PHP 20.00 1 Hour, 10 Minutes -
Issuance of Certificate of Enrollment
Certificate of enrollment is issued to students who are officially enrolled for the academic year stated therein.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Students of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Request Form for Student Records NPC Registrar’s Office School I.D. or any government issued I.D. NPC MIS Office/Government Agency Official Receipt for payment of the requested document (PHP 20.00) *to be issued upon payment NPC Accounting Office Registration Form NPC Registrar’s Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents. * Make sure to secure the Accomplished Request Form that will be issued 1. Receive the required documents and check for completeness
1.1 Verify the requested documents from the records on file.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 20 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee * Make sure to secure the Official Receipt that will be issued 2. Accept payment and issue Official Receipt PHP 20.00 10 Minutes Cashier III or Supply Officer I or Clerk NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Wait while the request is being processed3. Accept documents and advise the client to wait while the request is being processed.
3.1 Process the requested documentsNone 20 Minutes Registrar II or Clerk or Clerk II NPC
4. Receive the Certificate of Enrollment 4. Release the Certificate of Enrollment None 10 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: PHP 20.00 1 Hour -
Issuance of Transcript of Record/Honorable Dismissal
Transcript of Records/Honorable Dismissal is the issuance of the students’ official record of grades and proof that he/she is cleared of obligations and accountabilities at NPC.
Office or Division: Navotas Polytechnic College (NPC) Classification: Complex Type of Transaction: G2C – Government to Citizen Who may avail: Students of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE Accomplished Request Form for Student Records NPC Registrar’s Office School I.D. or any government issued I.D. Clearance NPC Guidance and Counseling Center Passport size Picture with name tag and white background (2 pieces) Photo Centers outside of the school Form 137/Transcript of Record if transferee Previous School (Senior High School/College/University) NSO/PSA Birth Certificate (1 original, 1 photocopy) PSA Documentary Stamp (1 piece) Official Receipt for payment of the requested document (PHP 20.00 Honorable Dismissal/ PHP 120.00 T.O.R.) *to be issued upon payment Post Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents. * Make sure to secure the Accomplished Request Form that will be issued 1. Receive the required documents and check for completeness
1.1 Verify the requested documents from the records on file.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 20 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee * Make sure to secure the Official Receipt that will be issued 2. Accept payment and issue Official Receipt Transcript of Records Fee - PHP 120.00
Honorable Dismissal Fee - PHP 20.00
10 Minutes Cashier III or Supply Officer I or Clerk NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Receive the Claiming Stub3. Accept documents, issue Claiming Stub and advise the client to return after four (4) working days None 10 Minutes Registrar II or Clerk or Clerk II NPC
4. Process the requested document:
4.1 Evaluate grades of students based on the Grade Sheets submitted by Professors.
4.2 Encode grades in the TOR System
4.3 Print TOR/Honorable Dismissal
4.4 Affix signature on the TOR/ Honorable DismissalNone Shall be done during the 4-day period Registrar II or Clerk or Clerk II NPC
5. Return to Registrar’s Office and submit the Claiming Stub
5.1 Receive Transcript of Record/Honorable Dismissal5. Receive the Claiming Stub
5.1 Release the Transcript of Record/Honorable DismissalNone 10 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: Transcript of Records Fee - PHP 120.00
Honorable Dismissal Fee - PHP 20.00
4 Days, 50 Minutes -
Issuance of College Diploma
College Diploma is issued to students who finished any course/program at NPC.
Office or Division: Navotas Polytechnic College (NPC) Classification: Simple Type of Transaction: G2C – Government to Citizen Who may avail: Graduate Students of Navotas Polytechnic College CHECKLIST OF REQUIREMENTS WHERE TO SECURE School I.D. or any government issued I.D. NPC MIS Office/Government Agency Accomplished Request Form for Students Records NPC Registrar’s Office Transcript of Records (TOR) (1 Original) Official Receipt for payment of the requested document (PHP 120.00) *to be issued upon payment NPC Registrar’s Office CLIENT STEPS AGENCY ACTION FEES TO BE PAID PROCESSING TIME PERSON RESPONSIBLE 1. Submit the Accomplished Request Form for Student Record and other required documents. * Make sure to secure the Accomplished Request Form that will be issued 1. Receive the required documents and check for completeness
1.1 Verify the requested documents from the records on file.
1.2 Upon verification, return the Accomplished Request Form to the client and advise to pay fees at the Accounting OfficeNone 20 Minutes Registrar II or Clerk or Clerk II NPC
2. Present the Accomplished Request Form to Accounting Office and pay the required fee * Make sure to secure the Official Receipt that will be issued 2. Accept payment and issue Official Receipt PHP 120.00
10 Minutes Cashier III or Supply Officer I or Clerk NPC
3. Proceed to Registrar’s Office and present the Accomplished Request Form and Official Receipt
3.1 Receive the Claiming Stub3. Accept documents, issue Claiming Stub and advise the client to return after four (4) working days None 10 Minutes Registrar II or Clerk or Clerk II NPC
4. Process the requested document:
4.1 Encode data
4.2 Print the Diploma
4.3 Endorse the Diploma to all signatories:
4.3.1 Hon. Mayor Tobias M. Tiangco City Mayor Chairman of the Board of Trustees
4.3.2 Dr. Rebecca T. Añonuevo College President
4.3.3 Ms. Maria Bernadette G. Reyes College RegistrarNone Shall be done during the 4-day period Registrar II or Clerk or Clerk II NPC, City Mayor, Chairman of Board of Trustees, College President, College Registrar
4. Return to Registrar’s Office and submit the Claiming Stub
4.1 Receive the College Diploma4. Receive the Claiming Stub
4.1 Release the College DiplomaNone 10 Minutes Registrar II or Clerk or Clerk II NPC
TOTAL: PHP 120.00
4 Days, 50 Minutes